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In this video I will review how to manage employee availability in the labor scheduling template for Microsoft Excel retailers version I'm currently looking at the assignment sheet which is available in the staffing assignments group of the ribbon by selecting the assignments button when entering an assignment for an employee we do so by going to the road that represents that employee and the day on which we want to make an assignment a drop-down box appears which lists the start times and if you are in the adjacent field the end times for possible assignment these times are determined initially by the operating hours of your business so for example if your business is closed on Sunday and you try to make an assignment on Sunday you will find that the individual cannot be assigned in many cases employees have specific requirements for their scheduling, and it is important that we respect these when building a schedule to record these requirements we proceed to the availability sheet which can be accessed from the availability button in the staffing assignments group on the ribbon the availability sheet looks very similar to the assignment sheet we have a list of employees down the left with their roles, and we can sort these by name or by role you can see that most of the sheet is blank this indicates that none of our employees have any particular limitations on when they can be assigned to work if we want to limit Barry Kirby to certain hours on Monday we can either say he is unavailable on Monday completely or we can say that he is only available from so 9:00 a.m. having made this entry we will be limited in the assignments we can make on the assignment sheet if we return to that sheet and want to make an assignment for Barry Kirby on Monday we will see that the hours of his assignment are limited by the availability that we set up on the availability sheet let's consider another situation here we have Stanley Barton he has already been assigned to work from 9:00 a.m. until 6:00 p.m. on Monday let's take a look at what happens if we change his availability now returning to the availability sheet we look at Stanley Barton's schedule, and we say that he is only available from let's say 1 p.m. until 3:00 p.m. when we return to the assignment Street this is highlighted, and it's been noted that the employee is not available at this time you can then correct this either by changing the assignment or changing his availability whichever may be appropriate this completes the review of availability management for employees in the labor scheduling template for Microsoft Excel
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