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Project management software is a force multiplier. It helps you organize your time and resource management, create reports about business and employee performance, and get a better idea of what’s working and what isn’t. Project management software can also make team collaboration easier and more seamless than ever before.
Project management software is designed to be easy to use, after all, that’s sort of the whole point of systems that are supposed to make your work easier. These programs shouldn’t take long for employees to master, and should have a straightforward, intuitive interface for carrying out tasks and communicating with teammates.
Project management software platforms tend to have a wide range of capabilities and if you were looking to master every facet, it could take you some time. For most employees though, the basic tasks they would need to carry out shouldn’t take long to master at all, and don’t require any previous tech know-how.
The amount you pay for project management software depends mainly on how many users you’ll have, and how many features you want. For the most basic plans, the price will be around $5 per user per month, though if you opt for the “Enterprise” plan, the per-user price will jump to $23.60 per month. If you have a lot of employees this can add up quickly. Make sure that you only order the plan that you need, so that you aren’t paying for capabilities that you don’t use.
PM software runs online, so safeguarding your security is quite important. With your system, you’ll be able to determine which users have access to which parts of the platform, and how often you update passwords and security protocols. When selecting a provider, take a look at the security safeguards they have in place to protect users, including firewalls and encryption.
monday.com unifies your team’s tasks and processes into one user-friendly and visually pleasing interface. This work operating system (OS) provides teams with a clear overview of who’s responsible for what and when tasks are due, which can enhance transparency, instill accountability, and enable efficient resource management.
The tool also offers over 200 templates that you can easily adapt using 20+ customizable columns and numerous integrated applications. These ready-made templates and apps can significantly reduce how much time you spend on setting up projects or tasks, leading to improved productivity.
Additionally, you can tailor dashboards to provide detailed, team-specific views of tasks, project progression, and upcoming deadlines to enhance your team’s workflow clarity. Samyuktha Shivakumar, Global Marketing Operations Manager at Thoughtworks, reinforces this, stating that monday.com enables them “to budget the team’s time and efforts much more scientifically.”
Why we chose monday.com: monday.com earns the top spot on our list because it unifies power, flexibility, and intuitiveness and can cater to the most complex project needs. It also allows you to import data from spreadsheets and integrate it with your current tools. With this functionality, you won’t have to manually input any data, giving you more time for other tasks.
Our experience: monday.com has revolutionized my team’s information management. It let me implement processes that would’ve previously taken days or weeks within a few minutes. The platform’s communication tools, such as document sharing, comment annotation, and direct communication within the task manager, also improved collaboration within my team.
Wrike boasts a user-friendly interface and robust feature set. Its “Effort Management” functionality lets you evaluate how much effort tasks require so you can assign them strategically and set realistic delivery timelines. This helps you ensure each team member’s load aligns with their capacity and strengths.
You can also easily spot and fix schedule imbalances with workload charts to prevent burnout and promote a healthier work environment for your team. Plus, Wrike gives you access to on-demand user activity reports, which allow you to monitor each user’s progress and identify potential bottlenecks.
Additionally, you can integrate it with Google Drive, Dropbox, and Microsoft 365 to simplify file sharing and create seamless workflows. By centralizing all your work-related documents and data, team members can locate the necessary information quickly and collaborate more effectively. It also reduces the risk of miscommunication or lost data.
Why we chose Wrike: Wrike’s live editing feature lets you make changes to files directly inside your tasks and projects. You can even compare your original and edited documents using its proofing tool. It’s the ideal resource for creative agencies since you can use it to brainstorm ideas, store buyer personas, and create editorial calendars with due dates in one place.
Our experience: While using Wrike, I found the ability to break tasks into subtasks extremely useful, as it helped my team stay focused and organized. It also significantly reduced the number of emails, meetings, and communication silos we had to address daily. Plus, the dynamic request forms made tracking new proposals during roadmap meetings easy.
You can use HubSpot to enhance team coordination via structured lists. This platform lets you create and assign tasks, add subtasks, and set due dates from the same tab. You can also tag team members, leave comments and attach files inside projects for improved communication and collaboration.
While HubSpot may not have advanced tools like Gantt charts or detailed time-tracking, it provides a reliable foundation for managing tasks. For example, its real-time dashboard offers critical insights into project timelines, team workloads, and individual performance.
You can use this data during one-on-ones to identify potential hold-ups. It can also help you to delegate work more effectively. You can even tailor your dashboard view according to your team’s specific needs for a more personalized project management experience.
Why we chose HubSpot: This platform offers prebuilt project templates to help sales and marketing teams with tasks like launching sales campaigns and creating email newsletters. Each template comes with predefined action steps and best practice guidelines. These templates can save time and ensure everyone has clear instructions on what needs to be done.
Our experience: HubSpot’s features were easy to use and understand, even for our team members with limited technical know-how. Its seamless integration with HubSpot’s CRM also created a unified work environment for all our departments. Plus, being able to sync it with my calendar made it easy to know when to work on tasks and when to prepare for meetings.
visited a project management software this month
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